SUMMARY:   Today's project managers and teams must deliver under great pressure. Organizing scarce resources, managing tight budgets and deadlines, controlling change throughout projects and generating maximum team performance are key aspects of effective project management. In this course, you learn how to successfully plan, manage and deliver projects. You are provided with guidelines, forms and checklists that are ready for use immediately upon your return to work. This workshop expands upon the basic concepts of project management and covers, in-depth, the essential elements of managing a successful project. Focusing on the generally accepted practices of project management recognized by the Project Management Institute, Inc. (PMI), this workshop offers you a standards-based approach to successful project management across application areas and industries. You will apply the generally accepted project management best practices recognized by the PMI to successfully manage projects. AUDIENCE:   This course is valuable for those interested in learning the latest process, techniques and industry standards used in project management. It is also for experienced project managers who desire to increase their project management skills and apply a standards-based approach to project management. PREREQUISITES:   This course is for project staff, team leaders and formal project managers – anyone that wants to do a better job at participating in and managing projects. DURATION:   3 days APPROACH:   Instructor led, group-paced, Web-based learning model with structured hands-on activities. Hands-on activities utilize both manual and PC-based tools and include: Analyzing and planning for the project environment Determining task dependencies and schedules Defining clear project goals and measurable deliverables Brainstorming the work breakdown structure that best suits your project Estimating task duration and work Assigning and analyzing costs and resource use Developing risk management plans Producing the implementation plan Revising the plan to meet changed requirements Planning to improve your own effectiveness as a project manager OBJECTIVES:   At the end of this workshop, participants will be able to: Initiate a project. Define project scope. Develop schedule and cost performance baselines for a project. Plan project quality, staffing, and communications. Examine how project management software can fulfill your enterprise project management requirements Analyze project risks. Define project procurement requirements. Execute the project. Control the project. Close the project. COURSE CONTENT:   Lesson 1: Initiating a Project Definition of a Project Definition of Project Management Role and expectations of the Project Manager Project phases and gates Organizational structures (functional, matrix and project organizations) Project Management process groups Project Management knowledge areas Review of sample project for team exercises Select a Project Create a Project Charter Lesson 2: Successfully Launching a Project: The Project Charter Reasons for doing projects Understanding project financial terms Understanding the business case for a project Understanding the role of project stakeholders Use of a Project Charter to ensure alignment Team exercise - determine the business case for a project Team exercise - developing a Project Charter Lesson 3: Planning Your Work Develop an Initial Project Plan Lesson 4: Developing the Project Definition - The Scope Statement Create a Scope Statement Determining major project deliverables Understanding the relationship between scope, cost and schedule Project objectives: criteria for success Elements of a project plan Use of a Scope Statement to document major deliverables & objectives Team exercise - develop a Scope Statement Lesson 5: The Work Breakdown Structure Work Breakdown Structure (WBS) - basis for project planning Decomposition of deliverables Develop a Work Breakdown Structure (WBS) Sample WBS's Class exercise - develop a WBS Team exercise - develop a WBS Lesson 6: Developing Project Schedules Create an Activity Definition List Activity sequencing Create a Project Network Diagram Acquire Activity Duration Estimates and Determine Safety Factors Identify the Critical Path Critical path and float concepts Develop a Project Schedule Schedule compression techniques Determine Resource Requirements Team exercise: develop a project schedule Lesson 7: Cost Estimating & Budgeting Estimate Project Costs Developing a project estimate and budget using various techniques Establish a Cost Baseline Use of risk analysis to determine contingency Project performance measurement Methods to report costs and progress Schedule and cost performance indices Team exercise - analyze project cost report Lesson 8: Planning Project Quality, Staffing, and Communications Create a Quality Management Plan Document Roles, Responsibilities, and Reporting Relationships Assign Project Staff Create a Communications Management Plan Lesson 9: Identifying and Analyzing Risks and Planning Risk Response Understanding the nature of risk Impact of stakeholders risk tolerance on project plans Understanding your risk tolerance level Types of risk Risk identification techniques Difference between risk causes, risk events and impacts Create a Risk Management Plan Identify Project Risks and Triggers Perform Qualitative Risk Analysis Perform Quantitative Risk Analysis Determining the probability and impact of risks Use of decision trees for risk analysis Develop a Risk Response Plan Team exercise - identifying risks on a sample project Team exercise: decision tree example Team exercise: determining risk factors & developing risk response plans Lesson 10: Planning Project Procurement Prepare a Statement of Work Prepare a Procurement Document Lesson 11: Establishing an effective control process Setting the baseline schedule Monitoring actual task progress Analyzing progress against the baseline Correcting the project plan to achieve the objectives Lesson 12: Implementing and Working the Plan Execute the Project Plan Getting the information you need Picking up warnings of trouble ahead Avoiding creeping commitments Knowing when and how to replan The role of the baseline plan Implement Quality Assurance Develop the Project Team Distribute Project Information Solicit Proposals, Quotes, or Bids Select a Seller Administer a Contract Lesson 13: Managing Project Changes The Nature of Changes on a Project Control Project Scope Changes The Change Management Process: Procedures, Forms, Approvals Team Exercise: Dealing with A Project Change Lesson 14: Tracking and Reporting Progress Reading information from the Gantt chart Tracking costs, head count and resources Planned vs. actual project performance Avoiding the 90-percent-complete trap Paper vs. PC tools Lesson 15: Controlling the Project Manage Changes to Performance Baselines Review Deliverables and Work Results Control the Project Schedule Control Project Costs Control Project Quality Report Project Performance Monitor and Control Project Risk Lesson 16: Closing the Project Obtain Formal Acceptance Close Out a Contract Lesson 17: Effective Project Communications Planning for effective project communications Developing an effective project team Running effective meetings with concise meeting notes & action items Project status reporting Effective use of email Leadership styles Dealing with project conflicts Team exercise: developing a communications matrix Team exercise: dealing with a project conflict Lesson 18: Adapting to the project manager's role Getting commitment from the team Designating team member roles Accepting ownership and responsibility Designing your management role Lesson 19: The People Side of Project Management: The basics of leadership Identifying attributes of an effective team Leading the project team Delegating: a cornerstone skill Managing communications in the project Some basics on motivating people Negotiating for win-win AM/07